Events Coordinator
3.
5 Newtown, PA Newtown, PA Full-time Full-time $22 - $26 an hour $22 - $26 an hour 4 days ago 4 days ago 4 days ago Overview:
LSAC's mission is to advance law and justice by promoting access, equity, and fairness in law school admission and supporting the learning journey from prelaw through practice.
Summary of Position:
The Events Coordinator is responsible for completing detailed assignments in the successful planning and implementation of in-person, digital, and hybrid, and face-to-face meetings and events for LSAC.
Supporting the Events Team, this position will be involved in events of a variety of formats, types, and sizes, including but not limited to Law School Forums, the Annual Meeting, and board and committee meetings.
The events Coordinator must be able to multitask, establish priorities, and work independently in an energetic, fast-paced digital environment.
Must possess a keen sense of responsibility, accountability, professionalism, independent judgement, self-confidence and be detail oriented.
The pay range for this position is $22-$26 per hour, depending on experience.
Responsibilities:
Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
The individual employed in this position will be required to:
Collects speaker names and contact information from work group members for events.
Sends invitations to speakers, assists speakers with the submission of session titles, descriptions, content-related materials, biographies, and alerts team and/or following up when information is not received in a timely manner.
Reviews presentations received for general errors, like typos and branding issues.
Creates materials for events, including PowerPoint presentations, event agendas, surveys, word clouds, and other logistical information, with content provided by the Director of Events or subject matter experts.
Works with Mail Center to have materials reproduced, as necessary.
Works with Marketing Team to create materials beyond the scope of the Events Team.
Creates checklists for each event based on previous events and ensures that everyone is staying on task.
Communicates regularly with internal staff, speakers, and work group members both verbally and in writing.
Has knowledge to support customer service for all events, in conjunction with the Senior Events Coordinator.
Creates and updates rooming lists and ground transportation manifests.
Runs listening sessions and other small digital meetings independently in Zoom.
Provides support to the Senior Event Production Coordinator for webinars in Zoom.
Provides onsite event support at designated events.
Works in conjunction with Senior Event Coordinator and with LSAC Mail Center staff to organize, prepare, pack, track, unpack, and manage shipments for off-site events that the Events Team is responsible for (including large and small events).
Backup responsibility for email boxes for the Events Team ( email protected and email protected ).
Performs administrative activities that require initiative and independent judgment after an initial briefing, such as drafting correspondence and completing special projects within specified timetables.
Creates own schedules and timelines for recurring tasks.
Shows initiative with producing solutions to save time for team members or customers.
Ensures accuracy of booth assignments for tradeshows in registration system and digital tradeshow platforms, and updates exhibitor attendance documents online in Druple and other designated places.
Updates reports and statistics with historical and comparison data for tradeshows and meetings within two weeks of the meeting.
Completes purchase requisitions and processes bills by having vendors set up in NetSuite, coordinating vendor EFT information, getting the appropriate signatures through AdobeSign.
Tracks team expenses at budget time and assists Director of Events with budget submission.
Completes expense reports for Events Team as requested.
Ensures accuracy of all calendaring for the sub-boundary, including LSAC's Master Calendar of Events and Departmental Calendar.
Qualifications:
Competencies:
Strong Microsoft Office suite skills--Word, Excel, PowerPoint, and Outlook.
Strong knowledge of Zoom or similar video communications platform.
Strong problem-solving skills.
Excellent organizational skills with attention to detail and the ability to follow through and complete projects.
Must operate on a dependable schedule.
Ability to accurately proofread grammar, spelling, and vocabulary.
Ability and willingness to work both independently and as part of a team, while following Events Team standard operating procedures.
Excellent interpersonal, written, and telephone skills.
Professional demeanor when interacting with others.
Positive attitude with the ability to gracefully manage last-minute tasks under pressure.
Desire to acquire a Certified Meeting Professional designation (CMP).
Experience with editing/creating work product for all, including people with disabilities, which is compliant with Web Content Accessibility Guidelines (WCAG) 2.
1 or a willingness and aptitude to learn accessibility best practices and standards.
Required Experience and Education:
High school diploma or equivalent.
Minimum of one year's experience with the events industry.
Minimum of one year's experience with Zoom or another digital event platform.
On-site/field experience in supporting events.
Minimum of two years' experience in an office environment or a degree in hospitality.
Preferred Experience and Education:
College degree and/or previous experience in event management preferred.
Supervisory
Responsibilities:
This role does not have people management responsibilities.
Position Type:
This role is a full-time position with a standard workweek of Monday through Friday, 8:
30 a.
m.
to 4:
45 p.
m.
ET.
The position may require overtime or weekend work.
Travel:
This position requires up to 15% travel.
Work Environment:
This job requires 3-4 days a week at LSAC's headquarters in Newtown, PA.
This role routinely uses standard office equipment such as computers, phones, and copiers.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to write, hear, speak, and present materials.
Employee must be able to lift to twenty-five pounds while preparing supplies for events.
Employee must be able to perform repetitive motions (i.
e.
, stuffing packets, ripping, and separating name badges) on a regular basis.
Additional Information:
Please note that this job description may not contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
Job responsibilities may change at any time with or without notice.
Except as otherwise provided by law, all terms of employment are subject on an at-will basis and can change at any time.
LSAC actively seeks to foster greater levels of diversity in our workforce and in our pipeline of future leaders.
We are committed to attract and retain candidates who have a passion for their work and encourage all qualified individuals, including minorities, women, LGBTQIA+, and individuals with a disability, to apply.
LSAC is an Equal Opportunity Employer.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
5 Newtown, PA Newtown, PA Full-time Full-time $22 - $26 an hour $22 - $26 an hour 4 days ago 4 days ago 4 days ago Overview:
LSAC's mission is to advance law and justice by promoting access, equity, and fairness in law school admission and supporting the learning journey from prelaw through practice.
Summary of Position:
The Events Coordinator is responsible for completing detailed assignments in the successful planning and implementation of in-person, digital, and hybrid, and face-to-face meetings and events for LSAC.
Supporting the Events Team, this position will be involved in events of a variety of formats, types, and sizes, including but not limited to Law School Forums, the Annual Meeting, and board and committee meetings.
The events Coordinator must be able to multitask, establish priorities, and work independently in an energetic, fast-paced digital environment.
Must possess a keen sense of responsibility, accountability, professionalism, independent judgement, self-confidence and be detail oriented.
The pay range for this position is $22-$26 per hour, depending on experience.
Responsibilities:
Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
The individual employed in this position will be required to:
Collects speaker names and contact information from work group members for events.
Sends invitations to speakers, assists speakers with the submission of session titles, descriptions, content-related materials, biographies, and alerts team and/or following up when information is not received in a timely manner.
Reviews presentations received for general errors, like typos and branding issues.
Creates materials for events, including PowerPoint presentations, event agendas, surveys, word clouds, and other logistical information, with content provided by the Director of Events or subject matter experts.
Works with Mail Center to have materials reproduced, as necessary.
Works with Marketing Team to create materials beyond the scope of the Events Team.
Creates checklists for each event based on previous events and ensures that everyone is staying on task.
Communicates regularly with internal staff, speakers, and work group members both verbally and in writing.
Has knowledge to support customer service for all events, in conjunction with the Senior Events Coordinator.
Creates and updates rooming lists and ground transportation manifests.
Runs listening sessions and other small digital meetings independently in Zoom.
Provides support to the Senior Event Production Coordinator for webinars in Zoom.
Provides onsite event support at designated events.
Works in conjunction with Senior Event Coordinator and with LSAC Mail Center staff to organize, prepare, pack, track, unpack, and manage shipments for off-site events that the Events Team is responsible for (including large and small events).
Backup responsibility for email boxes for the Events Team ( email protected and email protected ).
Performs administrative activities that require initiative and independent judgment after an initial briefing, such as drafting correspondence and completing special projects within specified timetables.
Creates own schedules and timelines for recurring tasks.
Shows initiative with producing solutions to save time for team members or customers.
Ensures accuracy of booth assignments for tradeshows in registration system and digital tradeshow platforms, and updates exhibitor attendance documents online in Druple and other designated places.
Updates reports and statistics with historical and comparison data for tradeshows and meetings within two weeks of the meeting.
Completes purchase requisitions and processes bills by having vendors set up in NetSuite, coordinating vendor EFT information, getting the appropriate signatures through AdobeSign.
Tracks team expenses at budget time and assists Director of Events with budget submission.
Completes expense reports for Events Team as requested.
Ensures accuracy of all calendaring for the sub-boundary, including LSAC's Master Calendar of Events and Departmental Calendar.
Qualifications:
Competencies:
Strong Microsoft Office suite skills--Word, Excel, PowerPoint, and Outlook.
Strong knowledge of Zoom or similar video communications platform.
Strong problem-solving skills.
Excellent organizational skills with attention to detail and the ability to follow through and complete projects.
Must operate on a dependable schedule.
Ability to accurately proofread grammar, spelling, and vocabulary.
Ability and willingness to work both independently and as part of a team, while following Events Team standard operating procedures.
Excellent interpersonal, written, and telephone skills.
Professional demeanor when interacting with others.
Positive attitude with the ability to gracefully manage last-minute tasks under pressure.
Desire to acquire a Certified Meeting Professional designation (CMP).
Experience with editing/creating work product for all, including people with disabilities, which is compliant with Web Content Accessibility Guidelines (WCAG) 2.
1 or a willingness and aptitude to learn accessibility best practices and standards.
Required Experience and Education:
High school diploma or equivalent.
Minimum of one year's experience with the events industry.
Minimum of one year's experience with Zoom or another digital event platform.
On-site/field experience in supporting events.
Minimum of two years' experience in an office environment or a degree in hospitality.
Preferred Experience and Education:
College degree and/or previous experience in event management preferred.
Supervisory
Responsibilities:
This role does not have people management responsibilities.
Position Type:
This role is a full-time position with a standard workweek of Monday through Friday, 8:
30 a.
m.
to 4:
45 p.
m.
ET.
The position may require overtime or weekend work.
Travel:
This position requires up to 15% travel.
Work Environment:
This job requires 3-4 days a week at LSAC's headquarters in Newtown, PA.
This role routinely uses standard office equipment such as computers, phones, and copiers.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to write, hear, speak, and present materials.
Employee must be able to lift to twenty-five pounds while preparing supplies for events.
Employee must be able to perform repetitive motions (i.
e.
, stuffing packets, ripping, and separating name badges) on a regular basis.
Additional Information:
Please note that this job description may not contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
Job responsibilities may change at any time with or without notice.
Except as otherwise provided by law, all terms of employment are subject on an at-will basis and can change at any time.
LSAC actively seeks to foster greater levels of diversity in our workforce and in our pipeline of future leaders.
We are committed to attract and retain candidates who have a passion for their work and encourage all qualified individuals, including minorities, women, LGBTQIA+, and individuals with a disability, to apply.
LSAC is an Equal Opportunity Employer.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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